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ApplePay's Robust Feature Functionality
Payroll With Unlimited Options
You can define a virtually limitless number of earning and deduction types - the limitation is based solely on available disk space. In addition to the unlimited earnings and deductions, there are over 30 groups of data with unlimited numbers of codes, including:
Employee Data with Open Architecture
- Pay Rates
Each employee can have an unlimited number of pay rates, and each of these rates can be associated with a specific department or job code.
- Labor Distribution
Each employee can have an unlimited number of job or department distributions - you can automatically distribute an employee's pay to hundreds of departments, by dollar amount or percentage.
- Automatic Pay
Each employee can have an unlimited number of automatic pays, each of which can be applied to the employee at any frequency. Each of these pays can be associated with a specific department or job code.
- Deductions
Each employee can have an unlimited number of deductions, each taken at the appropriate frequency. The deduction amounts can be tied to the company-defined deduction amount, or can be overridden at the individual level. Global changes of deductions are transparent to the user! Minimums, maximums, and goal amounts are also supported.
- Taxes
Each employee can have any number of taxing entities associated with their pay. This can be a real headache but ApplePay makes it seamless.
The taxable wages accrue independently for each tax, and tax amounts can be withheld or blocked as necessary. If the employee is working in more than one state, multiple state taxes can be withheld per the reciprocal agreements between the states. The employee's filing status for each taxing entity is recorded independently, allowing for different withholdings by state. Additional tax amounts can automatically be withheld, if desired, and can automatically be suppressed on supplemental checks. Because you may not know the state specific allowance or exemption information, a tax information window is shown which indicates important information about each tax.
- Direct Deposit
Each employee can have an unlimited number of direct deposit accounts at any number of banks. The employee can have flat amounts or percentages deposited into their accounts. An option even allows for the entire net check, less a specific flat amount, to be deposited (i.e., the employee always gets a $50 check, and the rest is deposited into a checking account). Your user-defined bank table shows the name of the bank for data-entry verification. This table also contains the format of the bank account numbers for the bank; ensuring accounts with the correct number of digits are entered. Individual direct deposit transactions can automatically be suppressed on supplemental paychecks.
- 401(k) Administration
Many 401(k) discrimination-testing fields are available for the strictest discrimination audits. 401(k) employee's single contribution deduction can automatically be distributed to any number of funds, by percentage or flat amount. The employee, employer match, profit sharing and other fund sources can be distributed independently to the chosen funds.
- Time-off Benefit Accruals
Each employee can have an unlimited number of time-off benefit plans. Each of these plans will accrue according to your specific business rules. Defined rates can be overridden at the individual level as necessary. Each benefit plan can accrue both hours and/or dollars.
- Education
You can record the employee's education, including school, major, degree, and GPA. A second screen is available for recording continuing education credits - particularly important in school districts where pay is based solely on education credits and length-of-service.
- Events
Record as many events as necessary for each employee. ApplePay allows you to create as many events as you need. Events can be associated with other documents - for example, keeping links to the letters written to the employee.
- Skills
Skills inventory is a vital function to ensure proper human resource development and peak productivity. For each employee, an unlimited number of skills can be entered, along with re-certification dates
- Insurance Plans
Recording an unlimited number of insurance plans on each individual, with several dates, certificate numbers, covered dependents, beneficiaries, coverage limits, employee and employer premiums.
- Paychecks
On each payroll, an employee can receive an unlimited number of paychecks. Each of these paychecks can have an unlimited number of pay types and deductions. Each paycheck has its own attributes allowing for override tax frequencies, deductions withheld, etc. Pay can be entered by department or job, even recording dates for certified payroll reporting.
The pay screens show all of the employee's available pay rates, as well as time-off accrual benefit accrual information. This feature ensures that you will not unwittingly pay for time off that is not available.
The gross-to-net of the paycheck is shown on the bottom of the screen, and is updated in real-time as the data is entered. At the press of a button, an image of the paycheck is shown on the screen, including the complete check stub.
Two customizable pay screens allow for ease in data entry. The first allows an unlimited number of transactions to be entered for each check; each transaction can have an override department, job code, rate, or other attributes as necessary.
The second pay screen allows for entry of multiple employees on the same screen. For relatively simple payrolls, this screen allows for the fastest data entry.
- Prior Check Display
The user can view any or all of the employee's prior checks. Checks can easily be voided, and optionally reissued if necessary. The integrated check reconciliation system shows which checks have been cleared, and will display a warning when the user tries to void a cleared check.
Company Data With Open Architecture
- Earning Codes
ApplePay allows you to have your own, user-defined, unlimited number of earning codes. These earning codes can be associated with many system-defined earning types, which apply specific attributes to the type of pay; including tips, fringe benefit codes, third party sick pay, prior employer wages, and memo codes.
The earning codes can each be associated with a fixed rate or rate code, and each can have additional or percentage rate premiums. Our powerful integrated scripting language allows for custom user defined earning calculations.
- Deductions
Each company can have its own unlimited number of deduction codes. Each of which can be a normal deduction (affecting net pay only), or can be taxed or exempted according to Section 125, 129, 401k, 403b, 408k, 457, or 501c. Tax exempt status for many deduction types is stored by tax code -you'll never have to remember whether or not 401(k) deductions are taxable in Pennsylvania. If you have only one 401(k) plan, you'll only need one 401(k) deduction - even if you have employees in all 50 states.
Deduction types for garnishments are also available. Deductions can be "add-to-net", adding the amount to the net pay rather than deducting the amounts. Each deduction can have its own pay period or annual limitations. Deductions can also be automatically dropped if desired, when the employee's net check drops below zero; these dropped (or partially dropped) deductions can automatically be made up on the next positive paycheck. Our powerful scripting language allows for you to define custom deduction calculations to conform to your business rules and unique needs.
- Tax codes
Your company can be associated with as many taxing entities as necessary, each with its own tax ID and rate. Effective dates allow for unemployment experience rate changes as well as deposit frequency changes.
- Bank Accounts
Your company can have as many bank accounts as necessary, each with its own signature and/or logo printed on the check.
- Five User-defined Organization Levels
For the most complicated of companies, ApplePay supports five distinct levels of organization within the company. This allows for Division, Branch, Location, Department, Project, or any other employee grouping needed. The descriptions of these organizational levels are user defined, and the user's description of each level will appear as appropriate on all screens and reports. The system can hold an unlimited number of entries in each level (i.e., unlimited number of departments).
- Unlimited Job Codes
You can have an unlimited number of job codes, each of which can have shift or rate premiums as necessary. Optionally should you require it, you can code government contract jobs to automatically produce the certified payroll register report as necessary.
- Positions
Integrated position control allows each company to have an unlimited number of positions. The position control features allow tracking of open or closed, budgeted or unbudgeted positions, and the employee currently filling the position. Each position can be associated with a pay grade, EEO class, workers comp code, and FLSA overtime exempt status. Each position can also have job requirements and job descriptions - especially useful with the applicant-tracking module.
- User Defined Frequencies
For enterprises with unique scheduling we can create customized frequency codes for employee pays and taxes, or for deductions and reporting requirements.
- Third Party Checks
The system can generate an unlimited number of third party checks based on actual employee deduction amounts. These checks can include garnishment checks, 401k checks, United Way contributions, or any other deduction-based amounts. These checks are automatically generated at desired frequency, and can optionally be direct deposited into the agency's account.
- Many Other Tables Including:
401k Funds
401k Sources
401k Status Codes
EEO Class
Employee Status
Employee Type
Ethnicity
Events
Pay Grades
Pay Groups
Raise Reasons
Rate Codes
Review Codes
Shift Codes (and associated shift premiums)
Skill Codes
Termination Reasons
Unions
Workers' Comp Codes
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